Be aware that fraud can be a major problem, both materially and emotionally. Often, fraudulent acts are commtted by high-placed people within the organisation, which can severely violate the trust of colleagues.
Do not underestimate the chances of discovering fraud in an early stage. Approximately ninety percent of the companies think they will be able to discover fraud by themselves. However, if the fraud ever comes to light, the doer most of the time has been active for a more than one year.
Be aware that even the most adequate internal organisation cannot banish all fraud. Caution is necessary.
Do not enable fraud. Make sure there are adequate internal checks, clear regulations, and sufficient procedures. For example: have more than one employee authorise payments.
Guarantee the integrity of your staff, or put active effort in this issue. Screen all newly employed staff carefully and if necessary, hold integrity interviews. Establish a code of conduct with clear boundaries. For example: is it allowed to take home a paper notebook for ‘personal use’?
Ensure the physical security: both of giro and cash money, and goods. For example, save cash money in a safe, not in a breadbox.
All fraud originates from abuse of trust. ‘Check’ therefore is the magic word. This can be a physical check by checking suitcases, or checking all administrative actions. The fact that things are being checked has a preventive effect.
If you suspect fraud, ask experts to help you. The complexity of fraud, for example the research and the spectrum of formal requirements, makes it necessary to use experts.